MS Word Notes in English
by
Vinay Kumar Sah (Technical Superstar)
Tuesday, November 17, 2020
MS WORD NOTES
Hello Friends!
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MICROSOFT WORD 2007
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आप सभी का बहुत बहुत स्वागत करता हूँ।
MICROSOFT WORD 2007
1. What
is Microsoft word?
Microsoft word is word processing
software package which
use to type letters, reports and other documents. The word
window is a rectangular frame that appears on the screen
use to type letters, reports and other documents. The word
window is a rectangular frame that appears on the screen
2. How
to start MS word?
ü Click
on start button > All Program > Microsoft Office > Microsoft word
2007.
ü Double
click on the MS word icon on the desktop.
ü Click
on start button > Type “WinWord” in search box.
ü Type
“WinWord” in run command then press enter button.
3. What
is Microsoft office button?
The Microsoft office button is found at
the upper left corner
of the ms word 2007 window. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.
of the ms word 2007 window. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks.
4. What
is quick access toolbar?
The quick access toolbar provides you
with access to commands you frequently use.
By default save undo & redo appear
on the quick access toolbar
You can use save to save your file.
Undo to rollback an action you have
taken.
And redo to reapply an action you have
rolled back.
5. What
is title bar?
The title bar displays the title of the
document on which you are currently working.
E.g. Document1.
When you save your document, you assign
the document a new name.
6. What
is the ribbon?
The ribbon is use to issue commands.
It has several tabs. Clicking a tab
displays several related command groups.
7. What
is the ruler?
The ruler is found below the ribbon.
If your ruler is not visible, follow the
steps listed here:
Click on “view” tab to and click the
check box on “ruler” option in show/ hide group. The ruler appears below the
ribbon.
8. What
is groups?
Each
ribbon contains multiple commands divided into various groups. Like home ribbon
contains the font group, paragraph group, style group etc.
9. What
is scroll bar?
This bar is used to scroll up and down
in your document.
10. What is status bar?
This bar at the bottom of your screen
has commands for word count, spelling check and view controls.
11. What is view toolbar?
A toolbar that enables, adjusts and
display different views of a documents’ content.
12. What is zoom button?
A button that magnifies or reduces the contents in the document window.
A button that magnifies or reduces the contents in the document window.
13. What
is the text area?
The large area below the ruler is called
text area.
You type your document in the text area.
The blinking vertical line in the upper
left corner of the text area is the cursor.
It marks the insertion point. As you
type, your text displays at the cursor location.
v Office
button:- Office button includes new, open, save, save as, print, prepare, send,
publish and close.
v New:- This option is used to create new page or blank document.
v Open:- This option is used to open existing document.
v Save:- This option is used to save a current document.
v Save
as:- This option is used to save a document with different name and location.
v Print:- This option is used to print a document.
v Prepare:- This option is used to secure a document.
v Send:- This option is used send a copy of the document to other people via Email and
fax.
v Publish:- This option is used to publish a document.
v Close:- This option is to close MS word document.
Working
With Word Document:
Microsoft word office word
2007 allows you to create and edit documents, such as letters, reports, invoices
and books. The book, you are reading now was written in word. In the computer,
a document is called a file, an object that has been given a name and is stored
on a disk drive.
MS WORD PRACTICAL NOTES
1.
How to create new document?
v Click on office
button
v Click on new.
v Click on blank
document.
v Click on create.
2.
How to save a document?
v Click on office
button
v Click on save option
v Choose your location
where you want to save.
3.
How to open saved document?
v Click on office
button.
v Click on open option.
v Open document which
you want.
4.
How to print a document?
v Click on office
button.
v Click on print.
v Type page number.
v Click on ok.
5.
How to protect document?
v Click on office
button.
v Click on prepare
option.
v Click on encrypt
document.
v Type password.
v Click on ok.
v Again type password.
v Click on ok.
6.
How to close document?
v Click on office
button.
v Click on close
option.
7.
How to use bold, italic & underline text in a
document?
Bold: This option is used to make the selected
text bold. (CTRL+B)
v Select text.
v Click on bold option
in font group.
Italic: This option is used to make the
selected text italic. (CTRL+I)
v Select text.
v Click on italic option
in font group.
Underline: This option is used to make the
selected text underline. (CTRL+U)
v Select text.
v Click on underline
option.
8.
How to use strikethrough, subscript and superscript?
Strikethrough: This option is used
to draw a line through the middle of the text.
v Select text
v Click on
strikethrough option.
Subscript: This option is used
to create small letters below the line of text.
(CTRL+=)
Superscript: This option is used
to create small letters above the line of text.
(CTRL+SHIFT+=)
9.
How to change font face?
v Select text.
v Click on font face
option.
v Select any font
style.
10.
How to change font size?
v Select text
v Click on font size
option.
v Select font size
11.
How to change text highlight color?
v Select text.
v Click on “text
highlight color” option.
12.
How to change font color?
v Select text.
v Click on “font color”
option.
v Select color.
13.
How to use change case?
Change case: This option is used
to change all the selected text to uppercase, lowercase or other
capitalization.
v Select text.
v Click on “change
case” option.
v Select change case.
14.
How to use clear formatting?
Clear formatting: This option is used to
clear all formatting, leave only the plain text.
v Select text
v Click on “clear
formatting” option.
15.
How to set bullet list?
Bullets: This option is used to create list of
items with bullets instead of number.
v Click on the bullets
option.
v Type your text.
v Press “enter” button.
16.
How to set numbering list?
Numbering: This option is used to create list of
items with numbering.
Click on “numbering” option.
v Type your text.
v Press enter button.
17.
How to set multilevel list?
Multilevel: multilevel lists can contain number
and bulleted lists.
v Click on “multilevel
list” option.
v Type your list.
18.
How to use
align text?
Left alignment: this option is used
to align text to the left.
Center alignment: this option is used
to text to the center.
Right alignment: this option is used
to align text to the right.
Justify: this option is used to align text to
both the left and right margins. Adding extra space between words as necessary.
19.
How to set line spacing?
Line spacing: this option is used to change
the space between lines of text.
Select paragraph.
Click on line spacing option.
Select point.
20.
How to use shading?
Shading: this option is used to color the
background behind the selected text or paragraph.
Select text or paragraph.
Click on shading option.
Select color.
21.
How to set
border?
Border: this option is used to customize the
border of the selected cell or text.
v Click on “border”.
v Select “border”
option.
22.
How to use increase and decrease indent?
Increase indent: this option is used to
increase the indent level of the paragraph.
Decrease indent: this option is used to
decrease the indent level of the paragraph.
23.
How to use sort?
24.
How to use find replace and select?
Find: this option is used to find text in the
document.
v Place your cursor
before paragraph.
v Click on “find”
option.
v Type text which you
find.
Replace: this option is used to replace text
in the document.
v Place your cursor
before paragraph.
v Click on “replace”
option.
v Type text which you
find & type text which you replace.
Select: this option is used
to select text in the document.
25.
How to create upper blank page?
Blank page: this option is used to create upper
blank page.
v Place your cursor
before paragraph.
v Click on “blank
page”.
26.
How to create cover page?
Cover page: this option is used
to fully-formatted cover page.
You fill in the
title, author date & other information.
v Click on “insert” tab
v Click on “cover
page”.
v Select “cover page”.
27.
How to use page break?
Page break: This option is used to start the next
page at the current position.
v Place your cursor
where page break?
v Click on “insert”
tab.
v Click on “page break”.
28.
How to create table?
Table: This option is used to create table.
v Click on “insert”
tab.
v Click on “table”.
29.
How to insert picture?
Picture: this option is used to insert picture
from a file.
v Click on “insert”
tab.
v Click on “picture”.
30.
How to insert clipart?
Clipart: this option is used to insert clipart
into the document.
v Click on “insert”
tab.
v Click on “clipart”.
31.
How to create shapes?
Shapes: This option is used to create shapes.
v Click on “insert”
tab.
v Click on “shapes”.
v Create shape.
32.
How to create smart art?
Smart art: this option is used to insert a
graphical list and process diagram.
v Click on “insert”
tab.
v Click on “smart art”.
33.
How to insert chart?
v Chart: this option is
used to insert a chart.
v Click on “insert”
tab.
v Click on “chart”.
v Select chart style.
v Click on ok.
34.
How to create
hyperlink?
Hyperlink: this option is used to create a link.
v Click on “insert”
tab.
v Select text.
v Click on “hyperlink”.
v Select file.
v Click on ok.
35.
How to create bookmark?
Bookmark: this option is used to create a
bookmark to assign a name to specific point in a document.
v Select text.
v Click on “insert”
tab.
v Click on “bookmark”
option.
v Type selected text.
v Click on “add”.
36.
How to create cross reference?
Cross reference: this option is used
to refer to item such as heading figure and table.
v Create heading.
v Click on “insert
tab”.
v Click on “cross
reference”.
v Select “heading” from
reference type.
v Insert heading link
on first page.
37.
How to edit header?
Header: this option is used to edit header of
the document.
v Click on “insert”
tab.
v Click on “header”.
v Select “header”
style.
38.
How to edit footer?
Footer: this option is used to edit footer of
the document.
v Click on “insert”
tab.
v Click on “footer”.
v Select “footer” style.
39.
How to insert page number?
Page number: this option is used
to insert page number.
v Click on “insert”
tab.
v Click on “page
number”.
v Select page number
format.
40.
How to use text box?
Text box: this option is used to insert
preformatted text boxes.
v Click on “insert”
tab.
v Click on “text box”.
v Select “text box”.
41.
How to use quick parts?
Quick parts: this option is used
to insert reusable pieces of content including field document properties like
title, author, address, phone etc.
42.
How to insert word art?
Word art: this option is used to insert
decorative text in your document.
v Click on “insert
“tab.
v Click on “word art”
v Select word art
style.
v Type “text”.
v Click on “ok”.
43.
How to use drop
cap?
Drop cap: this option is used to create a large
capital letter at the beginning of a paragraph.
v Click on “insert”
tab.
v Click on “drop cap”.
44.
How to use
signature line?
Signature line: this option is used
to insert signature line.
v Click on “insert”
tab.
v Click on “signature
line”.
v Click on “ok”.
v Type your detail.
v Click on “ok”.
v Right click on
signature box.
v Click on sign.
v Select signature.
45.
How to insert date & time?
v Click on “insert
tab”.
v Click on “date &
time”.
v Select “date &
time” format.
46.
How to insert object?
Object: this option is used to insert another
file.
v Click on “insert”
tab.
v Click on “object”.
v Select “object type”.
v Click on “ok”.
47.
How to add two different file in document?
v Click on “insert”
tab.
v Click on “object”.
v Click on “text from
file”.
v Select document.
v Click on “ok”.
48.
How to insert equation?
Equation: this option is used to insert
equation in a document.
v Click on “insert”
tab.
v Click on “equation”.
v Select “equation”.
49.
How to insert
symbol?
Symbol: this option is used to insert symbol
in a document.
v Click on “insert”
tab.
v Click on “symbol”.
v Select “symbol”.
50.
How to set margin?
Margin: this option is used to set margin in
a document.
v Click on “page
layout” tab.
v Click on “margins.
v Select margins.
Or
v Select custom
margins.
51.
How to set orientation?
Orientation: this option is used
to switch the pages between portrait and landscape layouts.
v Click on “page
layout” tab.
v Click on
“orientation”.
v Select “page
orientation”.
52.
How to set page size?
Size: this option is used to set paper size.
v Click on “insert
“tab.
v Click on “size”
v Select “size.”
53.
How to use columns?
Columns: this option is used to split text
into two columns.
v Click on “page
layout” tab.
v Click on “columns”.
v Select columns
54.
How to set watermark?
Watermarks: this option is used to insert text
behind the content on the page.
v Click on “page
layout”.
v Click on “watermark”.
v Select “watermark”.
v Or
v Click on “custom
watermark”.
v Click on “text
watermark”.
v Type “text”.
v Click on “apply”.
v Click on “ok”.
55.
How to set page color?
Page color: this option is used to select
background of the page.
v Click on “page
layout”.
v Click on “page
color”.
v Select “color”.
56.
How to set page border?
Page border: this option is used
to set border around the page.
v Click on “page
layout”.
v Click on “page
borders”.
v Select “border
style”.
v Click on “ok”.
57.
How to create table of contents?
Table of contents: this option is used
to create table of content to the document.
v Click on “reference”.
v Click on “table of
contents
v Select “content
style”.
58.
How to check spelling & grammar.
Spelling & grammar: this option is used
to check spelling & grammar mistake in the document.
v Click on “spelling
& grammar”.
v Check “spelling &
grammar” mistake.
59.
How to use thesaurus?
Thesaurus: this option is used to suggest other
word with a similar meaning to the word you have selected.
v Select “word”.
v Click on “review”.
v Click on “thesaurus”.
60.
How to add comment?
Comment: this option is used to add comment
about the selection.
v Select “text”
v Click on “review”.
v Click on “new
comment”.
v Type “comment”.
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Dear Teachers ऐसा कंप्यूटर नोट्स जिसे आप पढ़कर बच्चों को आसानी से पढ़ा सकते हैं। यह नोट्स केवल कंप्यूटर इंस्टिट्यूट एवं टीचर्स के लिए हैं। इस नोट्स में आप अपना Watermark, Header / Footer और या Logo भी लगा सकते हैं। यदि आपको नोट्स खरीदने से रिलेटेड कोई भी problem आती है तो आप हमें Call या WhatsApp कर सकते हैं। Call / WhatsApp: +91 9650597419
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